When we document review of internal controls or processes, we use the stamp function built into Adobe which has multiple options for placing a "stamp" showing the name of the user and the time and an indication of reviewed or approved. When we approve internal documents that require signatures, such as a wire transfer, we use Adobe Sign because it's inexpensive. For external digital signatures, the only widely accepted one we've found is DocuSign, particularly with our banks so we have two seat licenses for it for our team and route any needs through those two. We have a broader licensing agreement with DocuSign, however, as it's used in Legal and elsewhere within the company.
------------------------------
Marcel Santiz
Analyst
Saline MI
United States
------------------------------
Original Message:
Sent: 08-04-2023 11:51 AM
From: Ryan Kuhn
Subject: Digital signature solution?
All of the monthly account recs, reviews, etc that we keep for internal control purposes are printed, signed, and stored in a file cabinet. I'd like to get away from paper based record retention and incorporate digital signatures into the workflow. Simply scanning the physically signed document at isn't enough because it adds a step to the process instead of making it easier. I also don't want to copy/paste an image of my signatures because I think that defeats the purpose of a signature.
We are a private company and I have a small team - what's a good solution for say 5 users?
TIA
------------------------------
Ryan Kuhn
[Job Title]
Amerequip
Kohler WI
------------------------------