The General Data Protection Regulation (GDPR) was formed by the EU and implemented in May 2018. One of the reasons behind it was to prevent the unethical use of data and make sure businesses were using data lawfully.
A couple of years later, there are still businesses battling to comply with the new rules on data privacy and security. They need to become compliant or risk major fines. Here are some of the technologies that can help businesses to become GDPR compliant.
Managed file transfer
Managed file transfer (MFT) solutions help ensure the collection, movement and use of sensitive, personal data. MFT provides clear visibility into data flow with what is essentially a centralized hub. Using separate technologies or tools only offers a partial view of the process and this makes compliance harder to achieve.
GoAnywhere has managed file transfer software that helps business to streamline their manual processes and centralize as well as secure their file transfers.
Automated data protection
For effective GDPR compliance, businesses need to have high security standards and a technology solution of choice should automate manual data protection processes and offer more visibility of data flow. It needs to be a layered solution that protects against data loss, data theft and offers visibility into data breaches and targeted attacks.
Businesses need to pay more attention to securing unstructured data by encrypting it. Data protection officers need to ensure proper data governance by implementing GDPR-friendly processes and IT solutions.
Data mapping solutions can help businesses with their data management practices. They need to be able to justify the type and scope of data they are collecting and show this within a specific time frame.
Technology solutions that facilitate data mapping allow them to know what data they collect, where they store it, and who has access to it. There are a variety of GDPR-compliant solutions that include data flow managers that map how sensitive data flows through the business.
Governance, risk and compliance (GRC) solutions help businesses to manage compliance regulations. They create a central repository and allow risk managers to see all activities involving compliance and monitor the processes to make sure regulatory standards are being met.
GRC vendors say that their solutions save businesses so much money in fines that it justifies their cost. Good GRC solutions address a number of needs, including risk management and analytics and auditing and reporting.
Individual rights compliance
The GDPR gives users rights over how businesses manage their data. It requires businesses to give customers the right to access their data, the right to data portability, and the right to object to how it is processed.
Technology solutions that can create custom individual rights request forms and provide automated reporting and notifications can help businesses to meet individual rights requirements. User request tools combined with data mapping means that businesses can identify where appropriate data is stored and fulfill the request within the required time period.
Permissioned blockchain networks can be helpful in that consumers can sign on and provide information to a vendor using a digital identity. They can view usage of their data and even edit and delete information.
Privacy impact assessments
If businesses conduct privacy assessments, they can pick up problems early on and avoid future confrontations with regulators. If they have gaps in compliance, they can take steps to remediate areas of concern.
Privacy risks can result from various factors such as geographic expansions, mergers or new product launches. There are tools businesses can deploy to help identify high-risk data and create an audit trail.